Mileage Reimbursement Calculator
Business, medical and charitable miles at the current IRS standard rates, including the mid-2026 business rate change, plus the gap an employer's rate leaves.
Mileage Reimbursement Calculator: with the default inputs, total at irs rates is $3,800.00.
The IRS raised the 2026 business rate on 1 July, so miles from either half of 2026 are claimed at different rates.
Driving for work, excluding your ordinary commute — commuting is never deductible or reimbursable at these rates.
Travel to medical care; moving miles only for active-duty military and certain intelligence-community moves under orders.
Driving in service of a qualified charity. The 14¢ rate is set by statute and has not moved since 2011.
Business + medical + charitable mileage, plus parking and tolls.
- Business mileage
- $3,800.00
- Medical / moving mileage
- $0.00
- Charitable mileage
- $0.00
- Total miles claimed
- 5,000
- What your employer's rate pays
- $0.00Zero when no employer rate is entered.
- Gap versus the IRS rate
- $0.00Positive means the employer rate is below the IRS rate. Since 2018 most employees cannot deduct the difference.
- Business rate used
- $0.760Dollars per mile.
- Rate period
- 1 July – 31 December 2026
Assumptions
- IRS standard mileage rates verified 9 September 2026: 76.0¢/23.5¢/14¢ for 1 July–31 December 2026, 72.5¢/20.5¢/14¢ for 1 January–30 June 2026, and 70.0¢/21.0¢/14¢ for calendar 2025.
- The 14¢ charitable rate is fixed by 26 U.S.C. §170(i) and is not adjusted for inflation.
- Standard mileage method only — the actual-expense method (depreciation, fuel, insurance, repairs apportioned by business use) is not modelled and is sometimes larger.
- Commuting miles are assumed to be excluded from the figures you enter; they never qualify.
- Parking and tolls are added on top of the mileage amount, as the IRS allows.
- The result is a gross amount. It is a deduction for the self-employed, a tax-free reimbursement for an employee under an accountable plan, and nothing at all for an employee whose employer does not pay it.
| Period | Business | Medical / moving | Charitable | Your miles would pay |
|---|---|---|---|---|
| Calendar year 2025 | $0.700 | $0.210 | $0.14 | $3,500.00 |
| 1 July – 31 December 2026 | $0.760 | $0.235 | $0.14 | $3,800.00 |
| 1 January – 30 June 2026 | $0.725 | $0.205 | $0.14 | $3,625.00 |
The charitable rate is identical in every row because Congress, not the IRS, sets it.
How this is worked out
The formula
Reimbursement = business miles × business rate
+ medical miles × medical rate
+ charitable miles × 14¢
+ parking and tolls
IRS standard mileage rates:
1 Jul – 31 Dec 2026 76.0¢ business 23.5¢ medical/moving 14¢ charitable
1 Jan – 30 Jun 2026 72.5¢ business 20.5¢ medical/moving 14¢ charitable
Calendar year 2025 70.0¢ business 21.0¢ medical/moving 14¢ charitable
Gap versus the IRS rate = business miles × (IRS business rate − employer's rate)Open How it’s calculated above to see this worked through with your own numbers.
What you enter
- When were the miles driven?
- The IRS raised the 2026 business rate on 1 July, so miles from either half of 2026 are claimed at different rates.1 July – 31 December 2026 (76¢ business) · 1 January – 30 June 2026 (72.5¢ business) · Calendar year 2025 (70¢ business)
- Business miles
- Driving for work, excluding your ordinary commute — commuting is never deductible or reimbursable at these rates.0 or more · defaults to 5000
- Medical or qualifying moving miles
- Travel to medical care; moving miles only for active-duty military and certain intelligence-community moves under orders.0 or more · defaults to 0
- Charitable miles
- Driving in service of a qualified charity. The 14¢ rate is set by statute and has not moved since 2011.0 or more · defaults to 0
- Parking and tolls(under More options)
- Claimable on top of the mileage rate — the rate covers the car, not the parking meter.in dollars · 0 or more · defaults to 0
- Rate your employer actually pays(under More options)
- Leave at 0 to skip. Employers may pay any rate; anything above the IRS rate is taxable wages to you.in dollars · from 0 to 5 · defaults to 0
What you get back
- Total at IRS ratesmain answer
- Business + medical + charitable mileage, plus parking and tolls.
- Business mileage
- Medical / moving mileage
- Charitable mileage
- Total miles claimed
- What your employer's rate pays
- Zero when no employer rate is entered.
- Gap versus the IRS rate
- Positive means the employer rate is below the IRS rate. Since 2018 most employees cannot deduct the difference.
- Business rate used
- Dollars per mile.
- Rate period
What this assumes
- IRS standard mileage rates verified 9 September 2026: 76.0¢/23.5¢/14¢ for 1 July–31 December 2026, 72.5¢/20.5¢/14¢ for 1 January–30 June 2026, and 70.0¢/21.0¢/14¢ for calendar 2025.
- The 14¢ charitable rate is fixed by 26 U.S.C. §170(i) and is not adjusted for inflation.
- Standard mileage method only — the actual-expense method (depreciation, fuel, insurance, repairs apportioned by business use) is not modelled and is sometimes larger.
- Commuting miles are assumed to be excluded from the figures you enter; they never qualify.
- Parking and tolls are added on top of the mileage amount, as the IRS allows.
- The result is a gross amount. It is a deduction for the self-employed, a tax-free reimbursement for an employee under an accountable plan, and nothing at all for an employee whose employer does not pay it.
About this calculator
The IRS publishes a standard mileage rate so that nobody has to track the depreciation, fuel, insurance, tyres and repairs on a car used partly for work. Multiply qualifying miles by the rate and you have a defensible number — for a deduction if you are self-employed, or for a reimbursement your employer can pay you tax-free.
2026 has two business rates
This is the detail most calculators get wrong. The IRS normally sets one rate per calendar year, but in 2026 it raised the business rate mid-year, as it last did in 2022. Miles driven from 1 January to 30 June 2026 are claimed at 72.5¢; miles from 1 July to 31 December at 76¢. If your year straddles the change, run this twice and add the results — that is the correct treatment, not an average.
The charitable rate is different in kind
Business and medical rates are recalculated every year from fuel prices and vehicle cost data, which is why they wobble — the medical rate actually fell half a cent for the first half of 2026 before rising in July. The charitable rate has been 14¢ since 2011 and will stay 14¢ until Congress changes it, because it is written directly into the tax code at 26 U.S.C. §170(i) rather than being indexed for inflation. Volunteers driving for a charity are, in real terms, reimbursed less every year.
Who can actually use each number
- Self-employed and business owners deduct business mileage on Schedule C. This is the big one.
- Employees can be reimbursed tax-free by an employer under an accountable plan up to the IRS rate. Anything above it is taxable wages. Anything below it is simply lost — the deduction for unreimbursed employee expenses was suspended in 2018, and the July 2025 tax law deleted the expiry date, so the suspension is now permanent. Reservists, qualified performing artists, fee-basis officials and employees with impairment-related work expenses are the surviving exceptions.
- Medical miles only help if you itemise and your medical costs clear 7.5% of AGI. Moving miles are restricted to active-duty military moving under orders and certain intelligence-community moves.
What the rate does and does not cover
The rate covers ownership and operation of the vehicle: depreciation, fuel, oil, maintenance, tyres, insurance and registration. It does not cover parking and tolls incurred on the trip, which you claim on top — there is a field for them under More options. Your ordinary commute from home to your regular workplace is never business mileage, no matter how far it is. And whichever method you use, the IRS expects a contemporaneous log: date, destination, business purpose and miles. A reconstructed year-end estimate is the single easiest thing for an auditor to disallow.
Frequently asked questions
▸What is the IRS mileage rate for 2026?
76 cents per mile for business miles driven from 1 July 2026, and 72.5 cents for miles driven in the first half of the year. Medical and moving miles are 23.5 cents from July and 20.5 cents before. Charitable miles are 14 cents throughout.
▸Why is the charitable mileage rate only 14 cents?
Because it is fixed in statute at 26 U.S.C. §170(i) rather than set by the IRS. It has been 14 cents since 2011 and only an act of Congress can change it, while the business and medical rates are recalculated annually.
▸Can I deduct mileage my employer did not reimburse?
Generally no. The miscellaneous itemized deduction for unreimbursed employee business expenses was suspended from 2018 and the July 2025 tax law made the suspension permanent. Armed Forces reservists, qualified performing artists, fee-basis government officials and employees with impairment-related expenses can still claim.
▸Does the mileage rate include parking and tolls?
No. The rate covers the cost of running the vehicle. Business-related parking fees and tolls are claimed separately, on top of the mileage figure.
▸Is my commute business mileage?
No. Travel between home and your regular place of work is personal commuting, however long. Travel between work sites, to clients, or from a qualifying home office to a work location does count.
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